Article XVI: Evaluation Procedure


Section 1 – General

For the 2015-2016 school year, this Article XVI shall remain in effect and shall be followed as described below. Effective with the 2016-2017 school year, this Article XVI shall be replaced by the new Article XVI as found in Appendix G of this Agreement.

The District retains sole responsibility for the evaluation and assessment of performance of each unit member, subject only to the procedural requirements set forth in this Article. Any grievance shall be limited to a timely claim that the procedures in this Article have been violated.

Section 2 – Notice and Orientation

Unit members designated for evaluation shall receive notice of evaluation, including the name of his/her evaluator. Within the first thirty (30) days of the school year or assignment to that work location, the evaluator shall schedule an orientation meeting with evaluatee. The evaluator shall provide the evaluatee with the following orientation information

A. A copy of this Article, along with an opportunity to review the Article and ask questions.

B. An overview of the evaluation criteria.

C. Available resources, including Beginning Teacher Support and Assistance (BTSA) support provider and consulting teacher.

Section 3 – Evaluation Criteria

Unit members designated for evaluation shall receive notice of evaluation, including the name of his/her evaluator. Within the first thirty (30) days of the school year or assignment to that work location, the evaluator shall schedule an orientation meeting with evaluatee. The evaluator shall provide the evaluatee with the following orientation information

A. Teachers shall be evaluated based upon the following:

  1. Engaging and supporting all students in learning;
  2. Creating and maintaining an effective environment for student learning;
  3. Understanding and organizing subject matter for student learning;
  4. Planning instruction and designing learning experiences for all students;
  5. Assessing student learning;
  6. Developing as a professional educator;
  7. Establishing a rapport and maintaining timely communication with students, parents, staff, and administrators on the status of assigned students;
  8. Attendance and punctuality; and
  9. Judgment.

B. Counselors at all levels shall be evaluated on the following:

  1. Academic Development;
  2. Career Development;
  3. Personal/Social Development;
  4. Professional Development;
  5. Professional Work Habits;
  6. Establishing a rapport and maintaining timely communication with students, parents, staff, and administrators on the status of assigned students;
  7. Attendance and punctuality; and
  8. Judgment.

C. Speech and Language Pathologists shall be evaluated on the following:

  1. Testing, Diagnosing, and Reporting;
  2. Planning and Oversight;
  3. Managing and Conducting Therapy;
  4. Collaborating for Student Support;
  5. Developing as a Professional Educator;
  6. Developing as a Professional Educator;
  7. Establishing a rapport and maintaining timely communications with students, parents, staff, and administrators on the status of assigned students;
  8. Attendance and punctuality; and
  9. Judgment.

D. Nurses shall be evaluated on the following:

  1. The establishment of rapport and maintenance of timely communication with students, parents, staff, and administrators on the status of assigned students;
  2. The proper assessment of assigned students and the accurate and timely preparation of required reports;
  3. Consultation with students, parents, staff, and administrators on specific needs of students;
  4. Current knowledge of proper assessment techniques;
  5. Attendance and punctuality; and
  6. Judgment.

E. Psychologists shall be evaluated on the following:

  1. The establishment of rapport and maintenance of timely communication with students, parents, staff, and administrators on the status of assigned students;
  2. The accurate and timely maintenance of confidential student records and files;
  3. Current knowledge and proper administration of assessment instruments, including accurate scoring and interpretation, and placement of students, based upon eligibility criteria, in accordance with federal and state law and District policy;
  4. Consultation with students, parents, staff, and administrators on specific needs of students and interpretation of student performance through assessment results;
  5. Attendance and punctuality; and
  6. Judgment.

F. Special Education program specialists shall be evaluated on the following:

  1. The establishment of rapport and maintenance of timely communication with students, parents, staff, and administrators on the status of assigned students;
  2. onsultation with students, parents, staff, and administrators on specific needs of students and interpretation of student performance through assessment results;
  3. Staff development activities and demonstration of instructional techniques and strategies;
  4. Insurance that students are properly placed in Special Education programs and knowledge of program options;
  5. Attendance and punctuality; and
  6. Judgment.

G. Librarians shall be evaluated on the following:

  1. The establishment of rapport and maintenance of timely communication with students, parents, staff, and administrators on library services;
  2. he accurate and timely maintenance of library records and adherence to the library budget;
  3. Planning, organizing and presenting a library service program involving students and staff;
  4. The establishment and maintenance of a suitable learning environment;
  5. Attendance and punctuality; and
  6. Judgment.

H. Permit Teachers shall be evaluated on the following:

  1. Engaging and supporting all students in learning;
  2. Creating and maintaining an effective environment for student learning;
  3. Understanding and organizing age appropriate content for student learning;
  4. Planning instruction and designing learning experiences for all students;
  5. Assessing student learning;
  6. Developing as a professional educator;
  7. Establishing a rapport and maintaining timely communication with students, parents, staff, and administrators on the status of assigned students;
  8. Attendance and punctuality; and
  9. Judgment.

I. The criteria for the evaluation of other unit members shall be established by the evaluator after consultation with the unit member to be evaluated.

Section 4 – Observations

The number of observations shall routinely be three (3) or more. After the completion of the first observation, with written agreement of both the permanent unit member who has obviously satisfactory performance and the evaluator, the number of observations may be reduced to two (2) or one (1). For first-year probationary unit members, not less than two (2) observations shall be completed prior to the Christmas/Winter Recess. In the case of second-year probationary unit members, at least one (1) observation shall be completed prior to the Christmas/Winter Recess. Two (2) school days prior to the observation conference, the unit member shall receive a draft copy of the observation summary. Within ten (10) school days following the observation, the unit member shall receive a written summary of the conference. If either the evaluator or evaluatee is absent, the ten (10) school days for completion of the conference summary shall be extended by the number of days of absence.

Section 5 – Program Reviews

Program reviews of evaluatee’s work may be substituted for one or more of the observations set forth in Section 4 above. If a conference was not conducted during the program review, a post program review conference shall be conducted for the following unit members:

A. Elementary Counselors

B. Hearing Panel Members

C. Independent Study Teachers

D. Librarians

E. Middle School Counselors

F. Nurses

G. Program Facilitators

H. Program Specialists

I. Psychologists

J. Senior High School Counselors

K. Special Education Counselors

L. Speech Therapists

M. Teachers-on-Assignment

Two (2) school days prior to the program review conference, the unit member shall receive a draft copy of the program review summary. Within ten (10) school days following the program review, the unit member shall receive a written summary of the conference. If either the evaluator or evaluatee is absent, the ten (10) school days for completion of the program review shall be extended by the number of days of absence.

Section 6 – Performance Review

In addition to observations set forth in Section 4, the evaluator shall review other appropriate indicators of the unit member’s performance; such as, test results, student projects, student records and other District records. When test results are used, it shall not include the use of publishers norms established by standardized tests.

Section 7 – Assistance Plan

At any time during the evaluation process, if the evaluator believes that the evaluatee is not making satisfactory progress, the evaluator shall meet with the unit member to develop an assistance plan. The plan must include:

A. Identification of the specific area(s) for improvement.

B. Specific recommendations as to how and what the unit member needs to do to improve.

C. The specific resources the evaluator will provide the unit member, including, but not limited to, services available from Beginning Teacher Support and Assistance (BTSA) or Peer Assistance Review (PAR).

D. A specific time for improvement.

Section 8 – Alternative Evaluation Process

Permanent unit members who receive an overall rating of “Meets or Exceeds” on their most recent evaluation may request an alternative evaluation process. The evaluatee may submit an alternative evaluation plan for the evaluator’s approval. The plan shall focus on the unit member’s professional development in one or more of the criteria set forth in Section 3 on this article. Once approved by the evaluator and the District’s chief personnel official or designee, that plan, along with time lines included in the plan, shall become the evaluation procedure for that unit member.

Section 9 – Evaluation

A written evaluation shall be presented to the unit member thirty (30) days prior to the last day of school. The unit member shall attend an evaluation conference prior to the last two (2) weeks of school. Two (2) school days prior to the evaluation conference, the unit member shall receive a copy of the evaluation. The unit member shall sign the evaluation form signifying that he/she has read the evaluation and shall be provided the opportunity to prepare a written response. The written response, if any, shall become a part of the unit member’s evaluation.

Section 10 – Unsatisfactory Performance

Unit members receiving an overall rating of “Unsatisfactory” shall be referred to the Peer Assistance and Review Program (PAR). Within ten (10) days of receipt of an evaluation that does not meet or exceed acceptable performance, the unit member may request another evaluator for the subsequent school year. The District may designate another evaluator. If the District does not designate another evaluator, the unit member may file a request for voluntary transfer. The transfer request must be received by Human Resources prior to June 15 in order to be considered for the beginning of the next school year.